Company Name: AirOps
Location: New York, United States
Type: Full Time
Job Description:
AirOps is seeking a highly organized and creative Event Marketing Coordinator / Associate to support the development and execution of high-impact events that drive community, pipeline, and brand visibility. In this role, you’ll partner closely with our Head of Events & Experiential Marketing to deliver a diverse range of experiences – from flagship conferences to intimate executive dinners, industry sponsorships and experiential gatherings.
This is an incredible opportunity for someone early in their marketing career who is energized by building, problem-solving, and operating in a fast-moving environment. You’ll balance creativity and operational excellence to bring events to life, strengthen relationships across customers and prospects, and help position AirOps as a category leader in AI-powered content and search.
What You’ll Do
- Support the planning, coordination, and execution of in-person and virtual events including conferences, roundtables, experiential field events, webinars, and third-party sponsorships.
- Manage key logistics throughout the entire event cycle — venue sourcing, vendor management, F&B coordination, AV/production, shipping, swag & giveaway sourcing, signage, travel arrangements, hotel room blocks, transportation, and onsite materials.
- Own operational details including registration setup, attendee tracking, name badges, run-of-show, and internal communication.
- Support pre-event promotion, outreach, and coordination with Sales/SDR teams to develop target attendee lists and follow-up efforts.
- Build and manage event timelines, project plans, internal run-of-show documents, and communication workflows to keep teams aligned.
- Partner with Creative to produce event assets including invitations, signage, presentations, collateral, and branded materials.
- Support the creation of post-event recaps and manage photo/video asset organization for internal and external storytelling.
- Ensure brand consistency across all event environments, materials, and attendee touchpoints.
You’ll Thrive in This Role If You Are…
- Energized by a fast-paced environment and the variety of event formats — from large conferences to curated and unique experiences.
- Exceptionally organized, detail-oriented, and skilled at managing multiple priorities simultaneously.
- A proactive problem-solver who loves to create structure, build processes, and make experiences better.
- Calm under pressure and excited to roll up your sleeves on everything from strategy to setup.
- Kind, collaborative, and comfortable partnering across teams, vendors, and customer-facing functions.
- Creative and thoughtful about guest experience and moments that spark connection.
- Curious about marketing, AI, community building, and the evolving landscape of experiential programs.
Preferred Experience
- 1–3 years of experience in event marketing, field marketing, experiential, community, or related marketing/operations roles (internships welcome).
- Experience coordinating logistics, vendors, timelines, or project management in any context.
- Comfortable using (or excited to learn) tools like Google Workspace, Notion, HubSpot / CRM platforms, Asana, Event Platforms (Luma/Splash/Cvent/Bizzabo), and project management systems
- Strong written and verbal communication skills, with a focus on clarity and follow-through.
Benefits
- Equity in a fast-growing startup
- Competitive benefits package tailored to your location
- Flexible time off policy
- Parental Leave
- A fun-loving and (just a bit) nerdy team that loves to move fast!
