Company Name: Swooped
Location: United States (Remote)
Type: Full Time
Job Description:
Our client is looking for an Events and Experiences Manager to lead its onsite program and bring its culture to life through thoughtfully crafted in-person experiences. This role will oversee 50+ team onsites per year across the U.S., ensuring each event reflects a thoughtful approach to design, quality, and connection. From strengthening trust and belonging to reinforcing company strategy and sparking innovation, onsites are where teams build relationships, solve difficult problems together, and experience the culture that makes working there meaningful. This individual will be responsible for shaping those touchpoints at scale.
In addition to leading the onsite program, this role will play a significant part in supporting broader employee experience initiatives, including company All Hands, virtual events, merch production and coordination, and other cultural moments focused on recognition, celebration, and culture-building. The successful candidate will join a group that creates immersive, memorable moments for people, from team gatherings to large-scale cultural touchpoints, with the same care put into products. This role will manage a small team and define the standards for how the organization shows up for employees throughout the year. Because the team is lean, the impact will be huge—helping to build culture-defining experiences alongside passionate teammates who care deeply about their work.
Key Responsibilities
- Lead planning, production, and execution of team onsites across the U.S., from initial concept through post-event wrap-up.
- Oversee all event logistics including travel coordination, venue sourcing, vendor management, budgeting, and on-the-ground execution.
- Manage a small team, providing coaching, structure, and guidance to ensure consistency and quality across all events.
- Partner closely with stakeholders and internal teams to align programming with the organization’s culture, goals, and employee experience strategy.
- Support broader employee experience initiatives, from All Hands and virtual events to merch production and cultural programs, to create thoughtful, cohesive moments of connection, celebration, and recognition across the company.
- Develop and maintain efficient planning tools, templates, and processes that enable scalable onsite operations.
- Uphold the organization’s brand and values through thoughtful, high-quality execution across all experiences.
Required Qualifications
- 7+ years of experience producing corporate or internal events, with a strong track record managing end-to-end event planning and execution.
- Experience managing people and leading complex, multi-event programs at scale.
- Exceptional organization, attention to detail, and comfort managing multiple timelines simultaneously.
- Strength in vendor negotiation, budgeting, and creative problem-solving.
- A refined eye for design and a deep appreciation for brand-aligned, high-quality experiences.
- Excellent communication and stakeholder management skills.
- Willingness to travel (approximately 30%) for site visits and event execution.
