Company Name: Silicon Valley Business Journal
Location: San Jose, CA (Hybrid)
Type: Full Time
Job Description:
The Silicon Valley Business Journal is excited to hire a strategic minded Events Manager on our team! We are fast paced, team oriented, and collaborative group that partners with our clients and engages our local communities where we live and work.
This individual is responsible for owning the strategy and success of market events. This includes the following:
- Identify opportunities for events that support our client’s growth and market presence.
- Plan and strategize Business Journal Events, including new events and improving existing events.
- Make recommendations and partner with local leadership and advertising teams in planning Business journal events.
- Be an active member of the local management team advocating for events as well as the overall market success.
- Collaborate with other local managers and department teams throughout the event planning process.
- Continuous updates to Publisher and leadership team regarding activities.
- Work collaboratively and cooperatively with members of all other departments for events.
- Individual will be responsible for budget related to event recommendations and budget in partnership with sales team to meet event success (P&L)
- Majority of Journal events occur weekdays during business hours, however, there will be some evening events where Event team members are expected to plan/participate.
- MUST have the ability to function in a virtual environment and lead/conduct virtual meetings and events (Zoom, TEAMS, WebEx, and other virtual meeting platforms)
Event Ownership, Planning & Management:
- Events can be In-Person or Virtual and ability to manage the below items in either environment is a key skill and capability
- Prepare detailed budgets and forecasts of event attendance, income and expenses.
- Gather, compare & present price quotes for all event related expenses.
- Select site, caterer, accessories, and other vendors.
- Negotiate and sign contracts for services rendered.
- Develop detailed timelines for each event.
- Determine and communicate staff and client responsibilities.
- Individual is responsible for choregraphing and managing event day.
- In partnership with market publisher select and schedule event speaker/presentation and sponsor program participants.
- Script sponsor presentations and main program.
- Manage ticket sales through the online registration process and oversee attendance lists.
- Develop relationships with outside vendors i.e., hotels, restaurants, caterers, audio visual companies, florists etc. Utilize vendor trades whenever possible to assure we produce a high-quality event with the lowest possible cash outlay. Track trade schedules to assure dollar for dollar completion of contract.
- Prepare pre and post event promotions through house ads, direct mail, and broadcast e-mails to attendees. Assist with proofreading of all promotional material, advertising, and event program to maintain integrity and image of PSBJ brand.
- Prepare & present post-event analysis including invoicing approval, spreadsheet summary of expenses, rsvp’s, attendance list, and no-shows.
Vendor & Sponsor Management:
- Organize and facilitate sponsor meetings as necessary.
- Gather sponsor bios and company promos for event recognition.
- Ensure sponsor deliverables are addressed throughout the event process.
- Assist advertising team during sales process to ensure potential events are clearly communicated to meet the client’s needs.
- Provide creative recommendations for sponsors and on-site event activations.
