Company Name: Equinix
Location: Redwood City, CA (Hybrid)
Type: Full Time
Salary: $96,000 – $144,000
Job Description:
Equinix Global Events is seeking a skilled and proactive Sr. Specialist, Event Logistics, to join our award-winning team. This role will manage a variety of external trade shows and customer events, as well as internal off-sites, including logistics management, budgeting, vendor coordination, and on-site execution, while collaborating closely with internal stakeholders, marketing, and external partners.
The ideal candidate is a strategic thinker who thrives in a fast-paced environment, demonstrates ownership and initiative, and is committed to delivering high-impact experiences that reflect the Equinix brand and values.
Responsibilities
Event Management & Execution
- Planning and execution of assigned tradeshows, conferences, meetings, and off-site events, managing all logistics from start to finish
- Develop and manage event budgets, timelines, and deliverables, including tracking spend, creating purchase orders, processing invoices, and post-event reconciliation
- Review and manage contracts, coordinate signature workflows, and ensure all terms align with event requirements
- Plan and manage all event logistics, including food and beverage, registration, audiovisual, room setup, and vendor oversight
- Identify and secure off-site venues aligned with event objectives, managing all related logistics and planning
- Serve as the primary point of contact for vendors, venues, and internal stakeholders, handling all communications and coordination, from contract negotiation through on-site execution
- Develop the logistics event run of show and manage guest registration and on-site experience
- Guide the development of themes, agendas, and program design that cater to the event and audience needs
- Participate in or lead planning calls, drive meeting follow-ups, and ensure cross-functional alignment for shared event initiatives
- Guide the development of themes, agendas, and program design that cater to the event and audience needs
Post-event Analysis
- Partner with stakeholders to evaluate event performance and recommend strategic improvements for future participation
- Negotiate contracts and secure preference for future events as needed
- Lead final budget reconciliation and ensure all documentation is captured
Leadership & Influence
- Model and promote Equinix culture and values
- Build trust with stakeholders through proactive communication and accountability
- Adapt plans to navigate changing priorities or challenges
Qualifications
- Bachelor’s degree or equivalent experience
- 4+ years of experience in corporate events, tradeshow management, or experiential marketing
- Demonstrated success in independently managing events of varying size and complexity
- Strong project management, budgeting, and organizational skills
- Excellent written and verbal communication skills
- Ability to manage multiple priorities with professionalism and adaptability
- Experience with event platforms (e.g., Cvent, Jifflenow, Teams, Sharepoint), Airtable, Smartsheet, Salesforce, or related tools is a plus
- Willingness and ability to travel up to 50%
Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.
