Company Name: 8am
Location: Austin, TX (Remote)
Type: Full Time
Job Description:
We’re looking for an Events Manager who can take the lead on planning and executing our annual user conference – a flagship event that brings together legal professionals, technologists, and product experts. This role blends creativity, logistics mastery, and stakeholder coordination. You’ll oversee the entire event lifecycle, from strategy and budgeting to on-site execution and post-event analysis.
What you’ll do:
- Lead end-to-end planning and execution of the company’s annual user conference, ensuring event strategy, programming, and attendee experience align with business goals.
- Develop project timelines, run-of-show documents, and operational workflows to guide cross-functional execution.
- Build and manage event budgets, ensuring cost-effective decisions while maintaining a high-quality experience.
- Source, negotiate, and manage relationships with venues, production teams, A/V, catering, decor, transportation, and other vendors; oversee related contracts and compliance needs.
- Coordinate programming by partnering with the Content team on session development, speaker management, and creation of a balanced event agenda.
- Oversee all logistics, including registration systems, ticketing, attendee communications, signage, branding, swag, print materials, and booth layouts.
- Manage travel and accommodations for speakers and VIPs and lead on-site event operations, staff assignments, volunteer coordination, and vendor load-in/load-out.
- Partner with Marketing to develop promotional campaigns, website content, and email communications, ensuring brand consistency across all event touchpoints. Support sponsorship outreach and manage sponsor deliverables such as booths, branding, and speaking opportunities.
- Track and analyze event performance metrics, conduct attendee surveys, and produce post-event reporting with recommendations for future improvements.
About you:
- 3–5+ years of experience in event management, preferably within tech, SaaS, or professional services.
- Experience managing multi-day conferences (500+ attendees preferred).
- Strong understanding of B2B events and the expectations of legal or highly regulated industries.
- Exceptional project management, communication, and vendor-negotiation skills.
- Comfortable working cross-functionally with executives, sales, product, and marketing teams.
- Willingness to travel for venue scouting and on-site execution.
- Ability to stay calm, decisive, and organized under pressure.
The annual salary range for this position is:
$99,000 to $120,000
