Company Name: Nutanix
Location: Durham, NC
Type: Full Time
Salary: USD $45,600 and $68,400
Job Description:
This is a great opportunity to join our small but mighty Facilities team in Durham. We’re looking for a proactive, detail-oriented Meeting & Event Coordinator to plan and execute internal meetings, events, and programs from start to finish.
This role partners closely with internal teams and vendors to deliver high-quality experiences that support business goals and enhance employee engagement.
The ideal candidate thrives in a fast-paced, hands-on environment and brings a strong passion for creating engaging, well-executed experiences. This is an on-site role with direct involvement in event setup, execution, and follow-up.
Your Role
- Plan, coordinate, and execute meetings, events, and team activities
- Partner with stakeholders to understand goals and recommend themes, catering, setup, and décor
- Manage all event logistics including catering, AV, space setup, and coordination with IT/facilities
- Directly responsible for event setup, teardown, and on-site execution
- Manage vendor relationships, contracts, and performance
- Track budgets, expenses, and identify cost-saving opportunities
- Order and maintain food, snacks, and event supplies
- Create event timelines, diagrams, and post-event follow-ups
- Support employee engagement through seasonal events, pop-ups, and special programs
- Plan and execute programs, events, and workplace initiatives that promote employee engagement, well-being, and a positive office culture
- Provide general support to the events team and other administrative duties as needed
What You’ll Bring
- 2–4 years of experience in event coordination, hospitality, or similar role
- Strong organizational, multitasking, and problem-solving skills
- Excellent communication and stakeholder management abilities
- Experience managing vendors, budgets, and multiple events simultaneously
- Proficiency in Microsoft Office Suite
- Strong attention to detail with an eye for quality, food, and aesthetics
- Ability to work independently in a fast-paced environment
- Comfortable being on-site, including standing, walking, and lifting up to 25 lbs
