Even the most effective and aligned event strategy can’t succeed without expert execution. EMP offers the processes, talent, skills, and collaborative mindset you need to successfully wrangle the thousands of details that lead to successful events. From audience acquisition, registration, and housing to sponsorships and creative, we are ready to step in and help your team coordinate, manage, and execute the complex logistics for every type of event.
Program Management & Logistics
Every meeting and event has its own unique complexity and requires careful logistics management to ensure functional, educational, and financial success. We approach logistics management with a thorough, careful attention to the thousands of details required for a successful meeting or event.
Communication is always our top priority. Throughout the planning process, EMP provides operational and financial expertise and timely reporting. Our rich experience of managing meetings and events, our commitment to leveraging best practices, and our proven past performance lead to complete confidence that your event will be executed with the highest degree of professionalism.
You may have a history of using a familiar venue your participants adore. Or, you may be looking for a new and innovative space that provides the perfect environment to wow both new and current customers. EMP does this every day!
Event registration is one of EMP’s core competencies. Our experts have registered millions of participants. We will customize registration solutions to make your job easier, while also ensuring this is the first step in a successful event experience for your participants.
Our registration solutions are scalable for events of any size and completely customizable for programs ranging from intimate corporate events to road shows, mid-sized and large-scale industry/user conferences, trade shows, and events.
Thoughtfully curated and carefully planned food and beverage services play an essential role at nearly every event. Our talented F&B experts are ready to step in to:
- Provide pre-event food & beverage consulting and onsite management
- Review budgets and menus to find cost savings, deliver quality experiences, and meet F&B minimums
- Review BEOs prior to your events to ensure smooth setups and minimize issues onsite
- Review proposals and contracts for evening receptions and events to ensure menus aren’t duplicated and that contracts are correct prior to client review
- Provide onsite supervision
- Review and reconcile
Managing ancillary meetings can quickly become a complex and time-consuming undertaking. EMP is ready to help—by working directly with meeting owners to make sure every detail is covered and every ancillary activity runs smoothly. This includes:
- Working with designated venues
- Managing the scheduling and booking
- Assign meeting rooms
- Manage food and beverage
- Coordinate A/V requirements
- Coordinate offsite events
EMP is ready to manage all the housing needs for your event, no matter the size. From a single property event to a citywide conference, we will guide you through the process of strategically planning and managing your hotel room block.
Our team will be your partner throughout the process—from sourcing venues and contract negotiation to post-conference reports. We monitor reports regularly to assess pick-up and the potential for exposure and risks. We can also work with third-party housing partners, so you can focus on more strategic elements of your events.
Finding trusted vendor partners can also be a challenge. From large main stage productions to online events, our vendor partners are the best in the business. With EMP, you can always trust that you’re in good hands—and that everyone involved with your event is working together seamlessly.
Whether it’s booth workers, registration staff, or brand ambassadors, EMP is always ready to help provide and manage whatever additional staffing you need to support your events.
EMP is ready to complement your in-house content teams with a wide range of content development and management services. This includes speechwriting, scriptwriting, speaker coaching, and onsite content and speaker support for events of all types and sizes. Our team can help bring your content to life—and make sure it’s memorable and impactful.
We can also help you find and secure relevant, strategically aligned guest speakers who will inspire, motivate, and help draw people to your next user conference, sales kickoff, or incentive event. This includes sourcing, negotiating contracts, and working with guest speakers on content that supports your event narrative and reinforces key messages.
Getting attendees (especially VIPs) to and from your events smoothly and efficiently is always important. With EMP’s dedicated transportation experts, we can help you:
- Oversee the RFP process for transportation vendors
- Create transportation plan based on the needs of the event
- Manage transportation vendors onsite
Event graphics are unique and require the expertise of professional graphic designers who understand the difference between main stage graphics, directional signage, and wayfinding. EMP has a team of designers who know the nuances of event design. They’re also used to working with large brands (and their creative guidelines) to stay on-brand, on task, and on target, whether they’re producing exhibit graphics, digital ads, or a full suite of event marketing comms.
Whether your event presence needs a quick graphic refresh, a complete overhaul, or simply new signage, EMP’s creative team can help with all your event design needs.