Company Name: Proofpoint
Location: Sunnyvale, CA
Type: Full Time
Job Description:
We’re seeking a highly organized, proactive Senior Event Manager to plan and deliver high-impact event programs that drive engagement and measurable business outcomes. This role combines executive-facing hospitality and meeting operations with support planning, execution, and post-event optimization for the flagship conference. The role requires project leadership, cross-functional collaboration, vendor management, budget ownership, and hands-on onsite execution. This position requires up to 10% travel.
Key Responsibilities
- Account & Executive Meeting Management
- Serve as primary coordinator/concierge for executive and account meetings; manage guest experience from arrival to departure.
- Handle room bookings, catering, transportation, lodging, agendas, materials, and vendor coordination.
- Troubleshoot A/V and briefing platform issues; track expenses and visitor activity.
- Liaise with Executive Assistants, account managers, and stakeholders to ensure that meeting objectives are met.
- Global Events Content & Production
- Own content, speaker management, run-of-show, and rehearsal coordination.
- Project-manage cross-functional stakeholders (PMM, product, sales, comms, brand, web) to meet deadlines and deliverables.
- Manage content processes and the CMS to ensure accurate event information.
- Coordinate A/V, room setups, tech rehearsals, legal approvals, promotional materials, and post-event reporting.
- Project Management & Collaboration
- Maintain calendars, timelines, status reports, and stakeholder communications.
- Train and guide session leads on deliverables and best practices.
- Track budgets, vendor contracts, and event performance metrics.
Qualifications
- Significant experience in event management, including executive/account meetings and multi-session conferences.
- Proven experience with speaker programs, content, and event production.
- Strong project management and cross-functional collaboration skills.
- Executive presence and excellent written/verbal communication.
- Technical aptitude with A/V, event platforms, and CMS; budget and vendor management experience.
- Highly organized, detail-oriented, proactive, and customer-focused.
- Experience in meeting management tools such as Jifflenow
