Company Name: TD SYNNEX
Location: Herndon, VA (Hybrid)
Type: Full Time
Job Description:
TD SYNNEX is a global leader in technology distribution and solutions, connecting the world’s top IT vendors with an expansive network of resellers, integrators, and service providers. We champion an inclusive culture where diverse perspectives spark innovation and drive growth.
As Senior Event Planner based in Herndon, VA (hybrid), you will shape and deliver high-visibility, multi-day conferences and local/internal events that energize our customers, partners, and teams. You’ll partner closely with senior leaders and cross-functional stakeholders to craft seamless experiences-from strategic concept through on-site execution and post-event analysis. In this role, you’ll gain visibility into executive decision-making, access tailored learning programs, and advance your career in a fast-paced, collaborative environment.
What You’ll Do Event Planning & Execution
- Lead the scheduling, coordination, budgeting, and on-site execution of complex, multi-day programs and internal/local events
- Manage events hosted in the DLT Events Center, internal meeting spaces, and surrounding venues
- Plan and conduct site inspections and oversee event setup, execution, and teardown
Facility & Technology Management
- Oversee the operation and readiness of event spaces to ensure a guest-ready environment
- Manage and coordinate event technology, including AV, lighting, video conferencing, and digital signage
- Ensure event spaces are properly configured, equipped, and aligned with program requirements
Vendor, Contract & Budget Oversight
- Research, recommend, source, and negotiate with venues, catering partners, and third-party suppliers
- Review and evaluate contracts, job closures, and invoices prior to management approval
- Build, monitor, and reconcile comprehensive event budgets: forecast costs, track expenditures, approve purchase orders, and deliver post-event financial reports.
- Manage purchasing of event materials, supplies, and collateral
Communication & Stakeholder Coordination
- Serve as the primary liaison for all event communications, including attendee registration, internal space bookings, vendor coordination, and security access
- Partner with management, sponsors, and stakeholders to qualify event requirements and develop proposals
- Coordinate communications with customers, vendors, and internal teams before, during, and after events
- Conduct pre-event planning meetings and post-event debriefs with stakeholders and suppliers
Leadership & Continuous Improvement
- Identify opportunities to improve productivity and workflow efficiency; revise or develop procedures, tools, and documentation
- Utilize databases and planning tools to manage, track, forecast, close, and report on event jobs
- Prepare post-event reports and analyze performance metrics to drive continuous improvement
What We’re Looking For
- Bachelor’s degree in Marketing, Communications, Hospitality, or related field.
- 4+ years of professional event planning experience, including multi-day corporate conferences and local/internal events.
- Proven track record managing budgets (up to six figures) and negotiating vendor contracts.
- Exceptional organizational skills, attention to detail, and ability to juggle multiple deadlines in a fast-paced environment.
- Strong interpersonal and written/verbal communication skills; comfort presenting to senior leadership.
- Proficiency with Microsoft Office and event-management platforms (Cvent, Aventri, or similar).
Preferred
- Certified Meeting Professional (CMP), Certified Meeting Manager (CMM), Certified Technology Specialist Manager (CTSM), or equivalent.
- Agency or corporate marketing background, ideally within the technology sector.
- Demonstrated success implementing process improvements and leading cross-functional teams.
We are an equal opportunity employer and committed to building a team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law.
