Company Name: Suffolk Construction
Location: Boston, MA
Type: Full Time
Job Description:
Suffolk is seeking an energetic and proactive Assistant Manager, Corporate Events to join our Corporate Marketing team. Partnering with the Senior Manager, Corporate Events, this individual will support the planning and execution of company events (meetings, road shows, client receptions, celebrations, etc.) by handling logistics, vendor coordination, budget tracking, and on-site setup/execution. As a national construction company with 15 offices and more than 2,000 employees, this individual will partner with stakeholders across the country to deliver best-in-class event experiences consistent with Suffolk standards.
Corporate events are a critical extension of Suffolk’s brand – for both internal and external audiences – and when executed well, they can influence partners, inspire employees, reinforce mission and help advance our industry. This individual will help shape how Suffolk (and our verticals) shows up in the world, delivering memorable experiences and cutting-edge content that drive lasting impact.
Responsibilities
- Assist in planning, scheduling, marketing and executing both in-person and virtual corporate events, with additional focus on Suffolk Northeast’s annual signature events
- Partner cross-functionally with Corporate Marketing, Business Development, People & Culture, External Relations and more to align events with business and brand priorities
- Research venues and draft proposals for unique off-site meetings, events and leadership retreats that build relationships and drive business goals
- Liaise with vendors (venue, caterer, AV, décor, photographer, printer, swag etc) to ensure contracts and direction are correct
- Partner with key stakeholders and creative to ensure presentations, materials, giveaways and signage are consistent with brand standards
- Coordinate itineraries, room blocks and travel for offsite executive retreats
- Track expenses, manage contracts, process payments, and maintain event records
- Serve as a point of contact at events, overseeing setup, managing registration and volunteers, troubleshooting issues, and ensuring quality standards are met
- Gather post-event feedback, conduct debriefs, and produce event recaps – with the goal of constant improvement
- Help build scalable systems and playbooks so execution is consistent nationally
- Raise the bar for Suffolk events and introduce new concepts and ideas that bring value to our employees, partners and the industry
Qualifications
Experience and Education
- Bachelor’s degree in hospitality management, event planning, marketing, public relations, business administration or similar
- 3+ years of experience in hospitality, event planning, marketing or similar
- Flexibility and willingness to travel for events
- Ability to work occasional weeknights and weekends as needed
- Familiarity with Microsoft Office and event software
Necessary Attributes
- Suffolk’s core values
- Exceptional project management, customer service, interpersonal and communication skills
- Ability to assimilate and communicate with executive leadership level employees
- Excellent organizational, prioritization and multi-tasking skills with a strong command of budgets, timelines, deadlines and deliverables
- Comfort thriving in a fast-paced event environment where priorities and plans can shift; calm under pressure
- Strategic problem-solver with a creative mindset and an eye for detail
- Able to work effectively as part of a team and roll up sleeves for whatever is needed
- Reliable, self-motivated, and strong attention to detail
Salary range:
$78,000 and $106,000 USD
EEO Statement
Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.
