Company Name: Avahi
Location: United States (Remote)
Type: Full Time
Job Description:
At Avahi, we’re redefining what it means to be a premier cloud-first consulting company, recognized for our people, culture, and innovative solutions. With expertise in Managed Services, Staffing, and Professional Services, we are dedicated to delivering exceptional value and putting customers first.
As a remote-first, global team spanning North America, Europe, and Southeast Asia, we foster a collaborative and diverse environment where professional growth, creativity, and mutual respect thrive. Guided by our values—Customer-Centricity, Collaboration, Agility, Innovation, Integrity, and Diversity & Inclusion—we empower businesses to embrace the full potential of a cloud-first approach
What You’ll Do
You’ll help run end-to-end event operations—from planning through on-site execution and post-event wrap-up.
Event planning & logistics
- Coordinate logistics for tech events and AWS-related conferences (booth + sponsorship activations, meetups, private dinners, workshops, etc.)
- Build and manage event project plans, timelines, run-of-show documents, and checklists
- Own event travel planning (flights, hotels, ground transport) and staff schedules
- Coordinate shipping, receiving, and on-site setup/teardown for booths and materials
Budgeting, purchasing, and vendor management
- Manage event spend tracking and budgets (POs, invoices, reimbursements, and payment coordination)
- Source, compare, and manage vendors (swag, printing, signage, booth build, A/V, catering, photographers, etc.)
- Procure and maintain event collateral (swag, printed materials, booth assets, demo equipment)
- Track inventory and ensure materials are ready, packed, and delivered on time
On-site event execution
- Serve as the day-of “operations quarterback” to keep everything running smoothly
- Coordinate booth setup, badge pickup, internet/power needs, lead capture logistics, and staff rotations
- Solve problems quickly (shipping delays, last-minute changes, vendor coordination)
Post-event wrap-up
- Handle post-event returns/shipping, inventory check-in, and vendor follow-ups
- Reconcile expenses and ensure invoices are processed correctly
- Collect learnings and update playbooks for continuous improvement
What We’re Looking For
Required
- Based in the United States and able to travel frequently, both domestically and internationally (including occasional evenings/weekends)
- Must possess or be able to obtain valid passport and travel authorization for international business travel
- Strong organizational skills and attention to detail (you love checklists and timelines)
- Clear written and verbal communication skills
- Comfortable juggling multiple moving parts and shifting priorities
- Proficiency with common tools like Google Workspace (Docs/Sheets), Microsoft Office, or similar
- Experience in AWS or Tech Events coordination a plus
Preferred (Nice to Have)
- 0–2 years of experience in events, marketing ops, hospitality, campus programming, or project coordination (Internships and student org experience absolutely count.)
- Familiarity with tech events, cloud communities, or AWS ecosystem events
- Experience with tools like Hubspot, Jira, Atlassian, Monday.com, Airtable, etc.
- Basic design/production comfort (e.g., Canva) and an eye for brand consistency
- Experience coordinating vendors, shipping logistics, or expense tracking
You’ll Be Successful If You
- Keep event logistics calm, organized, and on schedule—even when things change last-minute
- Stay ahead of deadlines (shipping cutoffs, print lead times, booth requirements)
- Track spend accurately and keep paperwork/payment processes moving
- Make events feel seamless for the rest of the team so they can focus on customers and partners
Salary Range
Our pay range is $45,000 – $50,000 USD
We are proud to be an equal opportunity employer, providing a fair and accessible recruitment process for all candidates. If you require accommodations at any stage of the application or interview process, please let us know, and we will work to meet your needs.
