Company Name: University of California
Location: Davis, CA
Type: Full Time
Job Description:
Responsible for comprehensive event planning for multiple, very complex events, including from conception, design, development, management, team coordination, implementation and post event evaluation. Events are on campus and off campus throughout California, and the U.S. Events range from several hours to multiple days in length and from 50 to 10,000 in attendance. This position directs the contracts for multiple service contractors and subcontractors. Develops and manages comprehensive event budgets to assure event maintains within budget allocations. Takes lead on managing assigned recruitment, yield, and community-based events. Responsible for the development and ensures health, safety and security of all events. Responsible for decision making, long-range planning, project management and organizing events. Builds and maintains relationships with all campus partners, executive administrators, Dean’s Offices, and outside organizations/industry partners with common mission and goals for the outcome of events.
Qualifications
- Required to hold a valid California driver’s license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program
- Bachelor’s degree in related area and / or equivalent experience / training.
- Two years of highly-visible, large-scale event management experience.
- Experience exercising sound independent judgement, maintaining confidentiality, acting with tact and discretion with sensitive information, providing guidance and event planning advice, and motivating employees and volunteers.
- High level of knowledge and experience with client management systems, registration check-in systems, and event scheduling and navigational platforms.
- Advanced knowledge of the concepts, techniques, principles and best practices of event planning and public relations, including design, organization, and production of complex events, particularly high visibility, high-impact, and high-risk events.
- Analytical skills to read, interpret, understand, evaluate and apply federal, county, and state laws, as well as University rules, regulations and policies.
- Long-range planning, project management, and interpersonal communication skills to build and maintain relationships at all organizational levels with a variety of external partners.
- Skill in meeting goals and objectives, managing budgets, hiring, training, and supervising an event team, negotiating contracts, strategizing, and providing advice in all aspects of program planning, implementation and evaluation.
Preferred Qualifications
- Experience in executing large scale events in a higher education setting.
- Highly developed political acumen skills and social perceptiveness to successfully meet the needs of guests and ensure guest satisfaction of critical events that influence a positive enrollment outcome for UC Davis.
- Advanced judgement in decision making, problem solving recognition, avoidance, and resolution skills.
- Flexibility to manage multiple responsibilities with conflicting deadlines, and priorities in a complex and diverse environment.
- Knowledge of UC and campus admission policies and procedures.
Key Responsibilities
- 90% – Event Coordination and Management
- 10% – Analysis and Budget
Salary or Pay Range:
$69,600.00 – $124,200.00/year
The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
