Company Name: American Heart Association
Location: Portland, OR (Hybrid)
Type: Full Time
Salary: NA
Job Description:
The American Heart Association has an excellent opportunity for an Event Planning Director based in Portland, Oregon. This is a hybrid position, requiring the ideal candidate to work from our Portland office at least one day per week (daily during peak periods) and travel locally for on-site visits related to venue selection, event planning, and execution.
Under broad supervision, this position is responsible for effectively developing, planning, managing and implementing events aligned with the division’s fundraising campaigns to ensure overall success of division revenue, health impact and volunteer engagement goals. This includes independently managing all aspects of event planning and execution including engaging, organizing and managing internal and external partners, proactively assessing and evaluating needs and providing recommendations to improve upon events and customer experiences, and detailed project management. Oversees events budgets and ensures expenses are within approved annual budget.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
Responsibilities
- Plans, manages and implements assigned events. Includes all aspects of event planning: event design, vendor selection and management, contract negotiation, visual innovation, budget management, resource optimization and execution excellence. Evaluates effectiveness of event plans and event implementation processes and finds ways to improve efficiencies, collaboration and attendee experience. Provides consultation and support to additional markets as assigned.
- Researches, secures, manages and evaluates vendors to provide needed services at assigned events within purchasing and operating guidelines and within budget. Solicits competitive bids for all event needs; proactively finds ways to cut costs.
- Collaborating with Development and Communications & Marketing, plans visual and interactive event elements, and designs and produces printed materials such as invitations, flyers, bidder paddles, presentations, signage and other pieces as needed while adhering to the Association’s branding guidelines. Ensures all collateral and signage needs are met and produced on schedule.Provides staff leadership in the areas of event volunteer recruitment, orientation and training. Develops staffing plan and leads volunteer recruitment and management for assigned events.
- Demonstrates comprehensive understanding of sponsor benefits and ensures delivery of all sponsor benefits year-round for assigned events. Develops innovative ways to showcase sponsors and highlight their activations at events.
- Secures necessary permits for assigned events.
- Manages customer and campaign information utilizing Association systems accurately, timely and completely in accordance with established guidelines.
- Provides general operations support including the accurate, timely processing of mail and donations in accordance with established requirements and standards. Adheres to policies and procedures for handling cash, checks, revenue and expense management.
- Proactively communicates and coordinates efforts and timelines with staff and volunteer partners to ensure maximum collaboration aligned with achieving campaign goals.
Qualifications
Minimum of three (3) years’ experience with:
- Demonstrated track record in special events management in a highly matrixed and customer centric environment. Includes experience managing high volume vendor relationships and large format builds.
- Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines with proactive communication, thorough planning and execution and allocating/providing resources, additional support or training.
- Highly effective interpersonal and communication skills. Ability to consistently maintain a professional, calm and friendly manner in creating positive customer experiences externally and internally.
- Proven problem-solving skills with the ability to identify potential issues that may impact organizational productivity and/or compliance and address proactively and timely.
- Effective project management and event management skills in a dynamic environment with multiple stakeholders.
- Experience in positively managing change including anticipating and championing organizational change, creating contingency plans, proactively considering short-term and long-term impact.
- Experience in negotiating services and managing service level agreements
- University/College degree or equivalent experience
Here are some of the preferred skills we are looking for:
- Knowledge of the American Heart Association’s standards and procedures.
- Experience with sales or fundraising strategies.
- Experience managing staff and volunteers.
At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.
