Company Name: Legends Global
Location: Oakland, CA
Type: Full Time
Job Description:
Responsible for planning, coordinating, and executing event logistics from start (advancing show) to finish (load-out; event settlement). Function as facility liaison to promoters and clients. Manage, coordinate, and plan all aspects of events — primarily concerts, also private, community & corporate events, family shows, and sporting events. Manage private events manager and provide on-site supervision of events and staff.
Essential Duties And Responsibilities
Include the following. Other duties may be assigned.
- Serve as facility liaison to promoters and clients and work with them to understand expectations of successful event.
- Work closely with Director of Sales and Event Manager – Private Events to maximize revenue.
- Lead regular Event Production meetings to discuss upcoming events with internal departments and ensure preparations and plans for execution are aligned across all departments, including proper staffing levels. Communicate staffing and logistical to outside agencies and vendors.
- Prepare floor plans, seating and event diagrams using AutoCAD.
- Ensure proper execution of staffing deployments, equipment rentals, house logistics and other event needs to meet promoter and client expectations.
- Coordinates events with appropriate vendors including subcontractors, decorating companies, audio-visual companies, food and beverage contractor, and others to ensure success of the event.
- Prepare event and labor estimates based on event needs and promoter/client requests.
- Ensure contractual obligations and policies are maintained.
- Oversees SEIU, IATSE 107 and 784 union crew members, and contractors to ensure satisfactory work and compliance with ASM Global standards as directed while ensuring adherence to contractual agreements, CBAs, OSHA and any other applicable safety codes.
- Work with finance department on timely and accurate event settlements.
- Executes administrative tasks for the planning of a successful event (work orders, event report and final invoicing).
- Provide support and develop ongoing training programs and activities for Event Managers and Coordinators to ensure growth and development.
- Develop Standard Operating Procedures, checklists, and training manuals for areas of oversight.
- Assists department and organization with various projects and special assignments, including activations, concerts, sports, private and corporate events.
Qualifications
To perform this job successfully, an individual must be able to perform essential duties satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Education And/Or Experience
- A minimum education level of: Bachelor of Arts/Sciences Degree (4-year) or equivalent experience.
- 5 – 7 years’ experience as a production manager working with venues, promoters or artists, involving event set-up, audio, video, lighting, power and rigging is required.
- 2 – 3 years’ experience in private and corporate events, including event and A/V setup is required.
- Experience in family shows, and sporting events preferred.
- 1-2 years of people management experience; ability to coach, mentor, and motivate.
- Previous supervisory experience of union stagehands and event staff.
- Knowledge of event management and/or event operations.
- Proficient in MS Office suite (Outlook, Word, Excel); ability to learn AutoCAD and other required business systems. Proficient in AutoCAD is preferred.
Knowledge, Skills And Abilities
- Significant skills and aptitude in leadership, judgment, decision making and resolution of complex issues. Proactive problem solver and clear communicator.
- Ability to create strong relationships, lead a team and assign tasks through exemplary leadership skills.
- Provide outstanding customer service to clients, guests, contractors, and anyone who visits the facility.
- Work effectively under pressure and/or stringent schedule and produce accurate results for multiple projects in a fast-paced setting.
- Read and interpret documents, procedure manuals, floor plans, assignment sheets, safety rules, operating and maintenance instructions for all areas of the department.
- Demonstrate knowledge in the practice of and procedures related to all areas of event set up, tear down & conversions.
- Possess a thorough understanding of the operational procedures, facility capabilities, industry terminology, event-related services, and technical requirements for all the types of events anticipated at the facility.
- Maintain an effective and professional working relationship with clients, employees, patrons and others encountered in the course of employment.
- Implement and follow all policies/procedures, risk management, safety precautions, rules, regulations, and emergency procedures established at the facility.
- Work according to established standards and procedures set by ASM Global leaders, and lead by example.
- Demonstrate excellent communication skills, commitment and dedication to job duties, promptness and timeliness.
- Remain flexible and adjust to situations as they occur.
- Excellent organizational skills and attention to detail.
- Ability to Work independently, exercising judgment and initiative, and as part of a team environment.
- Valid driver’s license and reliable transportation.
ASM GLOBAL is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.
